Job Description

Clinical Staffing & Deployment Coordinator (Multiple Onsite Shifts)

Location: 100% Onsite at a major medical center in Seattle, WA 98112

Contract Details: 3-5 month contract to start, with potential for extension and opportunities to apply for permanent positions.

We are seeking highly detail-oriented and independent individuals to join our Centralized Staffing Office and Perioperative Services teams. These roles are critical to the smooth, day-to-day operation of the hospital, ensuring all units are staffed to meet census demands and providing immediate coverage for urgent deployment needs.

The ideal candidate is a professional, creative thinker who thrives in a fast-paced, employee-facing environment and can work independently to solve complex scheduling challenges.

Multiple Openings & Schedules

A. Central Staffing Office (12-Hour Shifts)

These roles require comprehensive staffing coordination, sick-call deployment, and weekend coverage for the Staffing Office. Holidays will be worked.

• 0.9 FTE: Monday, Tuesday, Wednesday (6:00 AM – 7:00 PM)
• 0.6 FTE: Thursday, Friday (6:00 AM – 7:00 PM)
• 0.6 FTE: Saturday, Sunday (6:00 AM – 7:00 PM)

B. Perioperative Scheduler (Full-Time)

• 1.0 FTE: Monday – Friday (8:00 AM – 5:00 PM)

Key Responsibilities

• Day-of Staffing Coordination: Execute real-time staffing adjustments for central hospital units based on patient census, ensuring safe and efficient operations.
• Emergency Deployment: Manage the sick-call process and immediately deploy on-call personnel or arrange shift coverage for urgent, unplanned absences.
• Scheduling Management: Maintain and update staff schedules, demonstrating a strong understanding of hospital staffing ratios and needs relative to census volume.
• Employee-Facing Communication: Maintain a high level of professionalism and confidentiality when communicating scheduling changes, deployments, and urgent requests to clinical staff and managers.
• Administrative Support: Utilize computer systems (Microsoft Suite) to document deployment actions, manage payroll submissions, and support overall Staffing Office administrative needs.

Required Qualifications

• Experience: Minimum of 3+ years of related experience in an administrative support role, staffing/scheduling, or hospital environment is strongly preferred .
• Core Skills:
• High degree of computer literacy (Proficiency in Microsoft Suite required).
• Exceptional professionalism in a fast-paced, employee-facing environment.
• Demonstrated ability for creative problem-solving and working with a high level of independence.
• Systems Knowledge (Preferred, not required): Experience with EZCall or UKG scheduling software is a plus.

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