Job Description

Are you looking for a new position with a stable company that promotes from withing? This commercial real estate/property management firm located in Sunnyvale is seeking a Leasing Administrator to join their team. Excellent benefits!! The Lease Administrator is responsible for managing the full lifecycle of commercial lease documentation and ensuring compliance, accuracy, and efficiency in all leasing processes. This role supports property management, brokerage, and ownership by maintaining organized records, preparing key documents, and coordinating critical lease-related activities.

Duties Include:

• Review and edit leases to ensure proper content, accuracy, and compliance.
• Prepare and maintain detailed lease abstracts.
• Draft new leases, amendments, renewals (MTM, NNN, License agreements, etc.), and related documents.
• Update, proof, and finalize agreements for signatures and correct data.
• Input new leases and associated information into the property database.
• Maintain complete and compliant lease files, including certificates of insurance and required tenant documents.
• Generate new tenant files and process tenant applications, ensuring all necessary documents are collected.
• Track lease renewal dates and ensure timely preparation of renewal documents.
• Maintain client and tenant information accurately.
• Generate reports and maintain tracking logs (e.g., available space listings, tenant waivers, renewal logs).
• Review files and agreements regularly for required updates and consistency.
• Review incoming CAM charges and audit them against lease terms.
• Maintain and update CAM reconciliation databases.
• Request supporting documentation for invoices and reconcile amounts as needed.
• Review rent-ups and adjustments for accuracy.
• Audit incoming rent invoices against lease agreements.
• Serve as a liaison between brokers, tenants, property management, and ownership.
• Coordinate property tours for brokers and ownership.
• Conduct occasional building visits, including coordinating photos for marketing purposes.
• Maintain current site plans and space plans.
• Assist with various projects and perform additional daily administrative tasks as needed.

Qualifications:

At least 3 years' experience in lease administration

MS Office

Yardi experience- a plus!

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