Job Description

Job Title: HR Generalist and Executive Assistant

Job Division: Admin

FLSA Status: Full-time, Exempt

Working Location: Hybrid - 4 days in office (Hamden, CT)/1 day remote

Reports to : Chief Financial Officer (CFO) with dotted line to Chief Strategy Officer (CSO)

Supervisory Responsibilities: None

Salary: $75,000-$85,000

Job Purpose

The HR Generalist and Executive Assistant plays a key role in strengthening HR operations, ensuring seamless organizational support, and helping our team thrive. The ideal candidate is a highly organized, detail-oriented HR professional who excels at building efficient processes, managing competing priorities, and providing proactive executive administrative support to both the Chief Strategy Officer (CSO) and Chief Development Officer (CDO). They bring strong judgment, flexibility, and a solutions-oriented mindset grounded in an empathetic, collaborative approach that keeps people and systems running smoothly.

Essential Functions

HR Administration

• Serve as the on-site point of contact for all HR-related questions, offering supportive and timely guidance to staff and supervisors.
• Engages the full employee lifecycle, including recruiting, onboarding, offboarding, benefits administration, and performance processes.
• Maintain and update HR policies, procedures, and the employee handbook in alignment with our organizational values and legal requirements.
• Monitor the HR inbox to ensure responsive, service-oriented communication.
• Maintain organized, confidential digital records within iSolved and other systems.
• Administer leaves of absence (FMLA, ADA, workers' compensation) with compassion and clarity, ensuring staff understand their rights and options.

HR Systems, Data Integrity & Process Improvement

• Manage and optimize the iSolved HRIS to ensure accurate data, strong reporting, and efficient HR processes.
• Regularly audit HR data for accuracy and consistency.

Culture, Engagement & Equity (EDIJ)

• Support initiatives that nurture a positive, inclusive, and connected workplace culture.
• Help integrate EDIJ principles into day-to-day practices, policies, and organizational decision-making.

Executive Assistant for Chief Strategy Officer and Chief Development Officer

• Organize and Schedule internal and external meetings
• Coordinate Travel Arrangements
• Process expenses in Expensify

QUALIFICATIONS

Education and Experience

• 5+ years of HR and Administrative experience, ideally in a nonprofit or mission-driven organization
• Working knowledge of HR policies, practices, and employee lifecycle processes
• Strong project management, organization, and time management skills
• Excellent interpersonal and communication skills; collaborative and service-oriented mindset, works well with others
• Comfortable learning and managing multiple technology platforms
• Commitment to equity, inclusion, and fostering a healthy team culture

Preferred Qualifications

• Bachelor's degree in a related field, or equivalent combination of education and experience
• HR certification (SHRM and/or HRCI)
• Experience with the technology platforms: Google Workspace, Asana, Expensify, and iSolved

Skills/Abilities

• Sound judgment, a high level of integrity, professionalism, a positive attitude, and a sense of humor. Ability to be persuasive in communicating ideas.
• Adaptable—manages a constantly changing business climate.
• Communicates effectively in different contexts, including those pertaining to various populations, persons, situations, or environments. Clear, direct, and succinct writer.
• Collaborative, organized, and detail-oriented.
• Versatile—a multidisciplinary and multi-constituency perspective with an ability to connect with people of diverse backgrounds and experiences.
• Comfortable learning and using the digital tools that Freedom Reads uses—with little to no assistance, and willing to try out new technologies and work tools.
• Commitment to Freedom Reads' mission, values, and principles is required as is demonstrable commitment to promoting and enhancing diversity.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

• Primarily sedentary work. Often standing or sitting for prolonged periods; spending extended amounts of time working on computers. The employee is required to have close visual acuity to perform an activity such as viewing a computer monitor, extensive reading; transcribing, etc.
• Activities that occur occasionally are moving about to accomplish tasks or moving from one worksite to another.

WORK ENVIRONMENT

The work environment described here is representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an indoor environment. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment, or a promise or guarantee of any specific terms or conditions of employment. Freedom Reads may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

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