Job Description

Job Title: Part-Time Executive Assistant

Location: Chicago, IL (Hybrid)

Industry: Faith-Based Nonprofit

Compensation: $40 - $50 / hour

Work Schedule: Part-time, 3 days per week Monday, Tuesday, and Thursday | 8:30 AM–5:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a long-established, mission-driven organization with a small, close-knit team. The organization values professionalism, personal development, and a supportive workplace culture. They emphasize leadership development, thoughtful collaboration, and structured operations while maintaining a values-centered environment.

Job Description:

Our client is seeking an experienced Part-Time Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced, stakeholder-facing environment. The Executive Assistant will serve as a trusted partner to leadership, supporting governance, communications, and donor-related activities.

Key Responsibilities:

• Manage executive calendars, meetings, travel coordination, and correspondence
• Prepare agendas, briefing materials, presentations, and executive communications
• Coordinate board and committee meetings, including logistics, materials, and documentation
• Maintain governance records, reports, and historical documentation
• Oversee constituent and donor communications, including mailings and digital outreach
• Administer and maintain CRM and database systems with a high level of accuracy
• Support executive office operations, including document review, contract tracking, and deadline management
• Create and edit presentations, reports, and visual materials using tools such as Canva
• Maintain organized digital and physical records within SharePoint and internal systems
• Provide workflow support and coordination during executive absences
• Assist with special projects, events, and leadership initiatives as needed

Qualifications:

• Bachelor’s degree in Business Administration, Marketing, or a related field (required)
• 5–7 years of experience supporting senior executives (required)
• Advanced proficiency in Microsoft Office 365, Teams, SharePoint, Canva, and database systems
• Strong written and verbal communication skills, including editing and proofreading
• Exceptional organizational skills with the ability to manage frequent interruptions
• Experience with CRM systems, donor relations, or stakeholder management
• Ability to handle sensitive information with professionalism and discretion

Additional Details:

• Contract position with potential for conversion
• Business professional attire required

Perks:

• Meaningful, purpose-driven work
• Monthly professional and leadership development opportunities
• Structured schedule with consistent part-time hours
• High-level executive exposure and responsibility
• Collaborative, respectful team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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