Job Description

Location: Chicago, IL (Onsite – Downtown)

Duration: January–April (contract/Q1 coverage)

Schedule: Monday–Friday, 8:00am-5:00pm

Start: Mid-January preferred

A global, high-performing financial services firm is seeking a Events Coordinator to support a busy Q1 calendar of executive and leadership events. This temporary role will sit onsite and partner closely with senior leaders and internal events teams during a period of increased onsite programming.

This is a great opportunity for someone who thrives in a fast-paced environment, enjoys being hands-on, and takes pride in keeping complex logistics running smoothly.

What You’ll Be Supporting

Q1 will include a high volume of executive and leadership initiatives, such as:

• Large-scale leadership offsites
• Company-wide town halls
• International Women’s Day programming
• Executive meetings and onsite events

Role Overview

This role provides administrative and logistical support to the Leadership Office and Events team. The focus is on coordination, organization, tracking, and execution. You’ll work closely with executives, event managers, and business operations partners to ensure events are executed seamlessly and professionally.

Key Responsibilities

• Provide administrative and logistical support for executive and leadership events
• Coordinate room bookings, meeting setups, and onsite event logistics
• Manage RSVPs, attendance tracking, and reporting using event tools and spreadsheets
• Track budgets, invoices, and expenses
• Maintain and update event calendars and systems
• Support town halls, leadership meetings, and executive offsites
• Assist with transportation and travel logistics as needed
• Partner with internal stakeholders to ensure event readiness and a high-quality experience

What We’re Looking For

• 3+ years of experience in events coordination, office administration, or executive support
• Experience supporting senior leaders or executive teams strongly preferred
• Highly organized with strong attention to detail
• Comfortable in a fast-moving, high-expectations environment
• Familiarity with event or project tools (e.g., Cvent, Jira) is a plus
• Bachelor’s degree required

Compensation

• Competitive hourly pay $36-$43/hour, depending on experience
• Short-term opportunity with exposure to a high-performing leadership environment

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