Job Description

Job Title: Document Control Assistant

Duration: 12 Months Contract (Possibility of Extension)

Location: Jackson, MI (Remote)

Pay: $23 per hour. on w2 without benefits

****NOTE: Can work remote however, will require visiting construction sites and various service centers in Michigan on a periodic basis.****

Job Description:

Seeking a Document Control Assistant to support project document control functions.

Responsibilities:

• Support Project Managers with administrative and document control duties
• Attend all project meetings
• Manage meeting minutes with Unifier and disseminate to project stakeholders
• Set up events and project team meetings
• Help collect all project documentation required for Project Gate Reviews 1-5
• Participate in Gate Review Meetings providing updates and other project information
• Prepare presentations
• Manage contact lists
• Monitor and update goal tracking sheet
• Update Weekly Operating Reviews in Unifier
• Assist PM and engineer with assembly of bid package
• Participate in bid evaluations, provide documentation to supply chain as requested
• Communicate with all project Stakeholders answering questions and providing information
• Request project folders in ProjectWise (if not completed by engineer)
• Request and manage project shells in Unifier
• Request and assist with access for project team members to Unifier
• Track permit status/close permits out
• Track material status
• Review invoices
• Update project playbook
• Upload/Update risk register in Unifier
• Manage project submittal/transmittals in Unifier
• Review AFC drawing packages for completeness
• Create and transmit Construction Document Sets to construction contractor
• Review RFI and PCN log to ensure all are answered timely and complete
• Schedule and perform project documentation audits and closeout meetings
• Ensure pressure test documentation is complete and submitted timely to engineering and compliance
• Ensure all project forms are complete.
• Submit/Collect project redlines timely.
• File, maintain and control all project-related documents in conformance with company standards and best practices
• Select document attributes and other metadata for all project record files in ProjectWise
• Request closure of all Purchase Order’s
• Submit documentation to Work Order completion.

Experience:

• Organization of multiple projects.
• Minimum 3 years of experience in a document control project
• Experience with doc control software.
• Experience in the natural gas utility projects preferred.
• ProjectWise and Unifier preferred.
• SAP experience preferred.

Education:

• Required: High School degree or equivalent.
• Education Preferred: Some college

Thank you!

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