Job Description

Job title: Administrative Support

Location: Dallas TX

Duration: 6months

Pay rate: $28-$29/hour

Position Description:

Job Summary & Responsibilities:

• Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary

• Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner.

• Arrange internal and client meetings on and off the Goldman Sachs campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized

• Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested

• Handles highly confidential and sensitive client information with utmost discretion.

• Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls

• Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner

• Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required

• Adhere to Compliance regulations and gain the relevant approvals

Skills & Qualifications Required:

• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.

• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally

• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment

• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.

• Comfortable with providing remote support to executives and team members across differing cities.

• Extreme attention to detail and organizational skills, with ability to prioritize tasks.

• Quick learner and self-starter with excellent anticipation skills.

• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.

• Highest degree of integrity, professionalism, and diplomacy is required.

• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.

• Familiar with expense platforms such as SAP Concur

• Supportive team player with a positive attitude.

Education: Bachelor's Degree Preferred

“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

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